How To Insert Your Signature In Word

Do you want to add a signature to a contract, a lease agreement, or any other certificate in MS Discussion only aren't sure how to practice it?

In this commodity, I take all the answers for you lot.

Similar nigh of its other features, MS Word makes adding a signature to whatsoever document pretty uncomplicated. You don't even demand to manually add a signature line to your documents.

In just a few clicks, Give-and-take will add a professional predesigned signature section to your certificate that is acceptable worldwide.

Permit me show you how.

3 Ways To Add A Signature To A Word Doc

We're living in the digital age where near contracts, agreements, and signed documents change hands over the internet.

This is why businesses use multiple types of signatures in their legal documents depending on the nature of the transaction.

With MS Word you can sign your documents using three different methods.

Electronic Signatures
Digital Signatures
Add A Signature Lines

These are authentic and secure signature types that are non merely accepted equally your legal signatures but are too skilful for the environment since they minimize the demand for using printed documents.

Let me describe each method in more detail and how yous tin can utilise it for signing documents in Microsoft Word.

Method#1: Calculation An Electronic Signature To MS Word

Adding an electronic signature to your Give-and-take document gives information technology a personal bear on and makes it authentic at the same time.

It is as well the virtually common method for singing documents in MS Word and doesn't accept much time one time you prepare information technology upward on your computer.

Only what exactly is an electronic signature?

What Is An Electronic Signature?

An electronic signature is an prototype file of your handwritten signatures that you tin add to any document yous want.

It is different from digital signatures that I'll cover afterward in this article.

To create an electronic signature, you'll demand to physically sign a document and use a scanner to convert it into an image file that can exist used in different documents.

Once you accept a scanned version of your signatures, you can use it as many times as you desire.

Using electronic signatures is a popular practise because of its ease of utilize and flexibility.

Hither'due south how you lot can add together an electronic signature to your documents in MS Word.

How To Add An Electronic Signature To A Word Dr.

Y'all tin add an electronic signature to any Give-and-take document by following the steps beneath.

Footstep#1: Take a clean slice of white paper and handwrite your signatures with a blackness pointer or pen. Before signing the paper sheet, I recommend practicing your signature on a separate piece of paper a few times to avert whatever mistakes. Using black ink is preferable because of improve visibility after scanning.

Step#2: Scan your signature using a scanner motorcar or mobile phone with a good camera and a scanner app. Scan the certificate at 600dpi and and so save the image in the .PNG format. You'll need to crop the scanned image to just focus on your signatures.

Stride#3 (optional): Open the scanned signature in Adobe Photoshop and copy it using the Magic Wand feature. Now create a new file in Photoshop with a transparent background and paste the signatures to it. This is an optional stride but it's useful because it'll allow y'all to use your signatures on documents with colored backgrounds also.

Step#4: Open MS Discussion and insert the scanned signature int oy our document by click on Insert–>Pictures–>This Device

Pace#5: If you oasis't already cropped the image, you can do it in Word likewise by clicking on it and using the Ingather characteristic. Yous can likewise modify the size and dimensions of the image from this section.

Step#half-dozen: You can at present just drag the image with your mouse to the signature section of the document.

Step#7: If you want to add together boosted data below your signature like your proper noun, designation, etc. blazon the text yous desire to show under the signature paradigm. So select both the image and the text content, and click on Insert–>Quick Parts (in the Text section)–>Auto Text–>Salve Selection to Auto Text Gallery.

Step#8: In the Auto text pop upward, add together your name to the Name field, select Car Text in the Gallery Field, and click Ok.

Pace#nine: Now whenever you want to add your electronic signatures to a Word certificate, take your pointer to the right place and click on Insert→ Quick Parts→ Auto Text and choose the name with which y'all saved your signatures.

That'southward information technology, you tin now add your electronic signatures to any Word certificate you want.

Method#two: Adding A Digital Signature To Discussion Md

Another popular way to securely sign your documents in MS Word is to use a digital signature. It's an encrypted signature method that allows the secure transfer of documents that can only be accessed by authorized persons.

They are based on a unique ID which means there's no hazard of any impersonation or identity theft.

What Is A Digital Signature?

Digital signatures are highly secure encrypted digital IDs that require a valid digital certificate from both the sender and the receiver of the signed document.

Every digital signature has a private key that can simply be validated with a public primal that comes with a valid digital certificate. When you have a valid digital certificate, you tin employ it as an authentication method for digital information (including Word documents)

What Is The Difference Between A Digital And An Electronic Signature?

An electronic signature, as I've already mentioned, is simply a scanned prototype of your existent-world signatures. Most people mistakenly refer to it as a digital signature.

A digital signature is a technical term used for encrypted signatures backed by a valid digital certificate issued by a reliable third-political party certification authority. They're used to secure Word documents, provide hallmark, and protect them from whatsoever unauthorized changes.

How To Create A Digital Certificate For Free

You can only get a valid digital certificate from a trusted third-political party certification dominance (CA). Many contained document authorities offer limited fourth dimension (usually 1 year) digital certificates for a fee. But you can also get digital certificates from trusted 3rd-party entities for free.

To get a gratis digital certificate to sign your documents in MS Word, follow these steps (for Windows ten).

Become to C:\Plan Files (x86)\Microsoft Office\root\ (or C:\Program Files\Microsoft Role\root\Office16 if you're running the 64-scrap version of Office)
Run the application file SelfCert.exe to open the Create Digital Document box.
Give your certificate a descriptive name and click OK.

That's it, you lot have a valid digital certificate that you can use to digitally sign documents in MS Word. However, this is not verified past a trusted tertiary-political party and therefore some organizations might non have information technology every bit a valid certificate.

Yous tin view your certificate in Chrome→ Settings→ Privacy and Security→ Security→ Manage Certificates→ Personal

Let's at present see how yous tin can add a digital signature to Word documents.

How To Add A Digital Signature To A Word Doc

Follow these steps to add a secure digital signature to your documents.

Footstep#1: Open up MS Give-and-take and place your cursor where yous want to add the digital signature.
Step#two: Click on Insert→ Text→ Signature Line to open the Signature Setup box.

Step#iii: Enter the relevant details of the signer in this box (proper noun, designation, email). You tin add together an instruction note for the signer (or use the default notation) along with a comments section, and the signing appointment.

Stride#4: Click OK to add a digital signature box to your certificate.
Pace#five: To sign this document, double-click the signature box or right-click and select Sign.
Step#half dozen: You can digitally sign a Word document either by typing your name or past uploading an image of your handwritten signatures. Both options are backed by your digital certificate.
Pace#seven: You'll need to save the certificate before signing it.
Stride#8: This volition add together a digital signature to your document using the certificate you lot created earlier. The signatures will remain valid as long as no other changes are made to the certificate.

How to Draw Your Signature

If y'all accept a touch-enabled device, you tin can describe your signature using your finger, a pen, or a regular mouse.

Here'due south how it works.

Step#1: Switch to Print Layout in Word from the View department.
Step#2: Click on Depict and cull your pen type.

Footstep#3:Use your pen, finger, or mouse to draw your signature in the appropriate section of the certificate.

Method#3: Adding A Signature Line To A Word Doc

Sometimes you need to get your documents signed the sometime fashioned way. You can just present a document to the signer and enquire them to sign wherever they want.

Or you tin exist a flake more professional and add a signature line to your document then that the signer knows where to sign fifty-fifty if you're not personally there to guide them.

Different the previous two methods, y'all don't need a digital document or a scanned copy of your signatures for this method to work.

How To Add A Signature Line To A Word Doc

To add a signature line to your Word documents, follow these steps.

Step#1: Take your cursor to the section of the document where you desire to add a signature line
Pace#two: Click on Insert→ Add A Signature Line to open the Signature Settings box.
Step#3: If you want the signer's name and designation beneath the signature line, fill this data in the Signature Settings box. Otherwise, leave it black to display a plain signature line.

Y'all can now print the document and send it to the relevant person for their signatures.

Why It's Of import to Save Your Give-and-take Doc every bit a PDF

No matter what signature method you're using, brand certain yous salvage your Discussion documents as PDF files once they're ready to be sent to the signer.

This is important considering PDF is a secure document format that does not allow users to brand any changes to it. When you send a legal document or a contract that needs to be signed as a PDF file, you can rest assured that no one can edit its content.
Saving a Give-and-take certificate every bit PDF is actually like shooting fish in a barrel in Microsoft Give-and-take.

Simply click on File→ Save Equally and choose .PDF from the file type dropdown.

Keep the original Word certificate separately so that you can make changes to it in case there'due south a demand. If that happens, you lot'll demand to save the Word certificate in PDF format over again before sending information technology to the relevant person.

How to Change Your Signature in Word

The process for changing your signature in MS Discussion depends on the type of signature you're using.

Electronic Signature: If you're using a scanned image of your handwritten signature for electronically signing documents in MS Give-and-take, you'll need to upload an paradigm file with your new signatures using the aforementioned process I described earlier in the Electronic Signature department of this article.

Digital Signature: If you're using a digital signature, yous'll need to create a new digital certificate using the same process I described in the Digital Signature section. Once y'all accept the new certificate, you'll need to create a new signature in Word from Insert→ Text→ Add A Signature section.

Signature Line: If in that location'southward a change in the signer's name or designation, you can modify it from the Add together a Signature section. Otherwise, leave the signature line untouched.

Are You Ready To Add together Your Signature To Give-and-take Documents?

As you can see, adding a signature to MS Give-and-take documents is quite unproblematic. However, it gives authenticity to your documents, makes them more secure, and adds a professional bear upon as well. Let me know if yous have whatsoever questions about the different signature methods I've described in this article.